Final Paper Preparation and Submission Instructions

Important: Register for the Conference

To be published in the IWQoS 2012 Conference Proceedings (as well as the ACM Portal and IEEE Xplore), an author of an accepted regular or poster paper is required to register for IWQoS at the full (member or non-member) rate and must present the paper at the conference.

Registration must be completed by April 30th, 2012. Otherwise, your paper or poster will not be included in the final proceedings. For authors with multiple accepted papers, one full registration is valid for up to 2 papers. There is no one-day registration.

Note: If after reading all instructions, you still have questions, please contact

1: Formatting Instructions

Please format your final paper as a PDF file in the IEEE conference proceedings 8.5"x11" two-column format (same as the submission format).

Regular papers can be up to 9 pages in 10pt fonts, and poster papers can be up to 4 pages in 10pt fonts.

Please follow the formatting instructions and templates from IEEE. Be sure to use the template's conference mode

PLEASE ADD the following copyright notice to your paper. It should go at the bottom of the left column, first page only:

Make sure the copyright symbol is correct.

2: Important Deadlines

PAPER DEADLINE: Final paper is due by Apr 30, 2012. There is a very tight schedule for preparing the conference proceedings, and there will be NO time extensions given!!

COPYRIGHT DEADLINE: A signed copyright release form is also due by Apr 30, 2010.

3: PDF eXpress Plus Online File Conversion/PDF Validation Tool

All papers will be available on the IEEE Xplore digital library as well as the ACM digital library. For IEEE, all papers submitted for publication must meet the IEEE standards.

Access to PDF eXpress Plus, the IEEE's online file conversion/PDF validation tool, will assist authors in preparing suitable electronic files of their final papers. PDF eXpress Plus helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

Important: After using PDF eXpress Plus, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 6).

PDF eXpress Plus will be available for use on Apr 16,2012.

Go to and follow the instructions.

Conference ID: iwqos12xp

If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

Acrobat 5.0 compatibility,
ALL graphics at least 300 dpi resolution (higher if preferred),
ALL fonts MUST be embedded and subset,
Postscript settings DO NOT override distiller settings,
Page size is 612.0 x 792.0 points

IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

If you would like to submit your source file to PDF eXpress Plus for conversion and validation, PDF eXpress Plus converts the following file types to PDF:

Microsoft Word
Word Pro
Rich Text Format
(La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

4: Renaming your PDF File for Submission

The certified acceptable file you receive from PDF eXpress will be given a filename in the form PID123456.pdf. You should rename this exact file to conform to the following naming convention: lastname-paperID.pdf, where lastname is the last name of the first author, and paperID is the paper ID assigned to the submission.

Please also name your approval email from PDF eXpress using the convention lastname-paperID.pdf.

5: Submitting a Copyright Release Form

All authors have to submit the copyright of their papers to IEEE in order to have their papers included in the IWQoS program and conference proceedings. The authors must obtain all clearances related to the publication. You can download the copyright form from the IEEE Copyright Form web page.

This copyright release form MUST be COMPLETED when you are submitting your paper.

Please note that you are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.

A scanned copy of the signed IEEE copyright form should be sent by email to Jorge Granjal at

STEP 6: Final Paper PDF File Submission

Submit your paper through PDF eXpress Plus and when you are happy with the PDF file, click on the "approve for collection" link. Rename your file as explained in Step 4. Your paper will be collected from the PDF eXpress Plus site.